Job Description

Peckar & Abramson, P.C. is looking for an enthusiastic, self-motivated individual, with a positive and professional attitude. The successful candidate will provide assistance during all phases of the litigation process. This candidate will be responsible for providing a broad range of administrative support to their assigned attorney(s) and will work closely with other team members and paralegals. The candidate will perform duties with a proactive approach. Excellent organizational skills and attention to detail are a must.

Responsibilities Include:

• Prepare, proofread and edit a wide range of documents ensuring high quality and accuracy.
• File documents with various courts and boards.
• Act as a liaison between attorneys, internal departments, and third-party vendors.
• Maintain attorney calendars and docket case deadlines. Coordinate and schedule meetings, depositions, conference calls, send calendar invites and reminders, and reserve conference rooms.
• Send monthly firm invoices to clients and process vendor invoices in a timely manner.
• Prepare and process check requests and business expense reimbursements.
• Organize and manage case files/e-mails in a timely manner within the document management system.
• Perform conflict requests, and draft engagement letters and new client/matter intake forms.
• Manage all incoming and outgoing mail, e-mail, faxes and phone calls in a confidential and efficient manner.
• Coordinate domestic travel arrangements.
• Assist team members with overflow work and provide backup support during periods of annual or personal leave.
• Assist with knowledge sharing and mentoring of co-workers and new employees, as requested.
• May perform some paralegal duties, as assigned. May be required to bill for some tasks.

Qualifications:

• High school graduate or equivalent, college degree preferred.
• Legal assistant certification or diploma is a plus.

Experience: 5+ years proven experience working as a legal secretary, legal assistant, administrative assistant, or paralegal. Law firm experience required.

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